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Home > About PANDORA > General Procedures

General Procedures - Collections

The National Library of Australia and its archiving partners in PANDORA have created a number of Collections. These Collections are on a wide range of subjects and events.

Collections were initially used in PANDORA to group together subject based ephemera titles, this was mainly done as an assistance to users in highlighting related content as previously there were limited ways of easily accessing grouped content. With better developed search functionality and enhanced subject browse listings, this is no longer the case and a number of older Collections have been removed leaving their titles within the general run.

Collections are now primarily (though not exclusively) used to bring together a group of titles on a particular event such as an election or other event of national or state wide significance (i.e. World Youth day, 2008). However there are still a number of Collections on a related subject (i.e. Australian Dance Videos), or used to collect together a set of titles on a related subject that were gathered within a discrete time frame (i.e. Publishers, Sept.-Dec. 2000)

Collection general guidance

When a new Collection is created, these general rules apply.

  • If a Collection is created on a theme/subject, that theme/subject must be distinct and discrete
  • If a Collection is created for an event, that event must be of national or state/territory wide significance
  • A Collection must have a reasonable number of titles attached. If the Collection does not have more than three (3) titles attached, it should be deleted and the titles stand alone. Any theme/event which does not have more than 3 suitable titles available, should not be considered of high enough significance
  • When a Collection has a large number of titles attached to it, it is preferred that a set of Collections is created (as has been done with the 2004 & 2007 federal election Collections)
  • Child Collections, that is lower level subject sets within Collections, are not always required. If used, they should be clearly and precisely named.
  • A single catalogue record should be produced for the entire collection and uploaded onto Libraries Australia
  • Personal blogs that cover a broad range of topics and are not specifically related to the collection topic are not linked to Collections
When a web site/resource is already being archived:

      - if there is a reasonable amount of content (or a smaller amount if it is highly relevant) a separate Title is created using filters to archive only that which is directly relevant to the Collection. Personal blogs that contain content of relevance to the Collection, but are not created specifically on the Collection subject are not added to Collections.
      - if there is a small amount of content the Title is not added to the Collection. Users using PANDORA search or the subject listings will find the content. It is also recognised that adding a large resource which is being archived on schedule will not assist the user as they will not be able to easily find the distinct instance or relevant item of information that is associated with the Collection.

Cataloguing

  • To assist users of Libraries Australia and local OPACs to retrieve Collections, if the title is not self-explanatory you may include the following phrase in titles: Australian Internet sites, for example [Sports, 2000 - Australian Internet sites].
    Note: All collective entry titles are enclosed in square brackets
  • When cataloguing give a number of subject headings to adequately cover the broad nature of the collection. All individuals and organisations involved in the sites being archived will be given added entries, but not subject access. This decision has been taken to avoid records that become too lengthy and difficult to use
  • If necessary, include a note to explain that new sites will be added to the collection from time to time and added entries will be given to provide access to appropriate individuals and organisations
  • As new sites are added to a collection, update the record with an added entry for each relevant individual and/or organisation.

Example of a Collection catalogue record

001 # # 000021835340
006 # # m#####m
007 # # cr mna---uuuuu
008 # # 000928m20009999acaa#######000 0 eng d
040 # # ¦aANL¦beng
043 # # ¦au-at---
245 00 ¦a[Publishers, Sept.-Dec. 2000 - Australian Internet sites]¦h[electronic resource]
260 # # ¦aCanberra :¦c2000-
500 # # ¦aSystem requirements: Plug-ins required for some sound, video and text files.
516 # # ¦aText and graphics.
520 # # ¦aA collection of the websites of Australian publishers or of the Australian subsidiaries of international publishers.
538 # # ¦aMode of access: Internet and World Wide Web. Available at: http://nla.gov.au/nla.arc-13665
583 # # ¦aSelected for archiving¦5ANL
650 0 # ¦aBooksellers and bookselling¦zAustralia.
650 0 # ¦aPublishers and publishing¦zAustralia.
650 0 # ¦aSmall presses¦zAustralia.
710 2 # ¦aHarperCollins (Firm)
710 2 # ¦aPenguin Books Australia Ltd.
710 2 # ¦aMelbourne University Press.
710 2 # ¦aSteve Parish Publishing.
710 2 # ¦aAboriginal Studies Press.
856 4 0 ¦zArchived at ANL¦uhttp://nla.gov.au/nla.arc-13665
850 # # ¦aANL¦cInternet

 

Collections for elections

 

The web resources that are created as part of elections are a collecting priority area for PANDORA.

A State/Territory or Federal Election should always have a Collection created for it.

 

The titles that can be added to a Collection include:

        Campaign web sites of political parties contesting the election

        Web sites and/or blogs of political candidates contesting the election

        Web sites of pressure, special interest or  lobby groups,  which are giving political guidance

        Web sites of community organisations with electoral content  whether giving political guidance or not

        Web site of the relevant Federal or State Electoral Commission

        Web sites of media organisations providing election coverage (i.e. the ABC, online newspapers etc.)

        Psephology websites/blogs with election coverage

        Political humour or satire web sites/blogs with relevance to an election/elections

        Election campaign video files on video hosting web sites (YouTube etc.)

        Election campaign materials on ‘Web 2.0’ websites (MySpace etc.)

 

The web resources not suitable for archiving within an election Collection include:

        Personal blogs that contain election comment, but are not created specifically for the election

        Web sites of political parties that are not the relevant campaign web site (it should be noted that some political parties keep their ongoing sites relatively unchanged but produce a separate campaign website, in this case only archive the campaign website)

 

 

Collections as of 25 March 2009

 

1996 Australian federal election campaign                    

1998 Australian federal election campaign                    

1999 New South Wales State Election campaign         

1999 Victorian state election campaign             

2001 Aston (Vic.) by-election campaign                      

2001 Australian Capital Territory election campaign                 

2001 Australian federal election campaign                    

2001 Northern Territory election campaign                  

2001 Queensland state election campaign         

2001 Western Australian state election campaign          

2002 South Australian state election campaign              

2002 Victorian state election campaign

2003 Melbourne Cup Carnival             

2003 New South Wales State Election Campaign        

2004 Australian Capital Territory election campaign     

2004 Australian federal election campaign

2004 Melbourne Cup Carnival             

2004 NSW Local Government Elections                      

2004 Queensland State Election Campaign      

2004 Victorian municipal elections                   

2005 Melbourne Cup Carnival             

2005 Northern Territory Election                     

2005 Western Australian state election campaign          

2006 Melbourne Cup Carnival             

2006 Queensland state election campaign         

2006 South Australian state election campaign              

2006 Victorian State Election   

2007 Australian federal election campaign                    

2007 Melbourne Cup Carnival             

2007 New South Wales State Election Campaign        

2007 Victorian by-elections     

2008 Australian Capital Territory election campaign                 

2008 Mayo By-Election (South Australia)                    

2008 Melbourne Cup Carnival             

2008 New South Wales Local Government election     

2008 NSW State By-Election              

2008 Victorian Local Council and Community Elections           

2008 Western Australia state election campaign                       

2009 Queensland state election campaign                     

ACT government websites       

Adult services industry, 2003               

Asia tsunami disaster, 26 December 2004

Australian Dance Videos                      

Bali bombing, 12 October 2002                       

Better Health Channel (Victoria Government) : fact sheets                    

Budget 2008-09                      

Bushfires, Canberra, A.C.T., January 2003      

Bushfires, Victoria (Feb 2009)             

Bushfires, Victoria, December 2006                 

Children's literature exhibitions and interviews at the State Library of Victoria

CHOGM, 2001/2002             

Commonwealth Games - Melbourne, 2006      

Consumer medicine information (Victorian Government)                       

Danish Royal Wedding 14 May 2004, Crown Prince Frederik and Mary Donaldson                

Electoral representation reviews           

International Year of Freshwater, 2003                        

International Year of Mountains, 2002             

International Year of Older Persons, 1999                   

International Year of Volunteers, 2001

Iraq War, 2003           

Museum Victoria information sheets

New South Wales Local Government Councils                        

NSW Environmental Groups                

NSW Soccer websites                        

Olympic Games - Athens, 2004           

Olympic Games - Beijing, 2008                       

Q150 : Queensland's 150th celebrations                       

Queensland Local Government Reform, 2007-2008                 

Refugees and Asylum Seekers in Australia                    

Retail Trading Hours Referendum - 26th February 2005                       

South Australian schools websites, March-April 2002              

Sports, 2000   

The National Apology              

Victorian Electoral Commission information series        

World Youth Day Sydney 2008